Important Dates

Call for Abstracts: 2 June 2020
Registration Open: September 2020
Abstract Deadline: 15 October 2020






Abstract Submission

ICARE2021 will bring together veterinarians in the fields of avian, herpetology, exotic mammal and zoo & wildlife medicine, focusing on both practical and theoretical knowledge, ranging from introductory to advanced levels. All veterinarians and other experts are kindly invited to contribute and to submit proposals on all aspects of veterinary medicine including results of original research, case reports, clinical studies, and review articles.

Abstract submission deadline: 23:59 CET, October 15th, 2020.

Types of presentations:

  • scientific presentation (12 min + 3 min discussion)
  • scientific poster
  • master class (2 hours)
  • practical lab (2 or 4 hours)
  • basic day lecture (30 or 60 min)

Main topics for the abstracts within the 4 main streams (avian, herpetology, small mammal, zoo & wildlife):

  • Advanced imaging
  • Anaesthesia and analgesia
  • Antimicrobial agents and metabolism
  • Clinical parasitology and microbiology
  • Cranial Surgery
  • Dermatology
  • One Health and zoonosis
  • Surgery and rehabilitation

Aside from the main topics, talks are also welcome in various other subjects in the “Miscellaneous” category.

Prizes:

  • Student Prizes: Undergraduate students, students within 3 years of graduation, and residents are eligible for student prizes if they are giving their first presentation, of their own work, at an international conference. They must indicate with their submission that they wish to be considered for a student prize.
  • Poster Prizes: All accepted scientific posters are automatically competing for Best Poster awards, authors do not have to indicate their will to participate.

Instructions:

  • Studies submitted should not have been previously presented at an international meeting prior to the ICARE 2021 Conference.
  • In abstracts with multiple contributing authors, each author must have generated a part of the intellectual content of the manuscript and must agree with the content of the publication, all interpretations and conclusions.
  • The author submitting the proposal will be the person with whom all correspondence takes place.
  • All submitted material must be ethically sound, and where appropriate previously approved by an ethics committee. Submissions that have not undergone appropriate ethical scrutiny will be rejected.
  • All abstracts must be in British English.
  • Proposed abstracts must be no longer than 250 words (excluding title, authors and references) and are expected to be informative. This word limit applies to all 4 classes of submission above and all areas. This will ensure all material submitted for review is similar in length and compared/reviewed fairly.
  • Figures, tables and reference list should not be included in abstract proposals.
  • Please provide a short description of the proposed presentation, including specific results obtained. The results are expected to be mentioned in the abstract and we will not permit work where results will be presented in the meeting.
  • If your abstract is accepted, the copyright will be transferred to the Conference Organizer.
  • Please note, that the submitted abstracts are only intended for review by the Scientific Committees. Authors will have an opportunity to submit final manuscripts once their abstract is accepted

Selection of papers:

Once the abstract proposal deadline has ended, all proposals will be sent to the Scientific Committees depending on the topic (Avian – EAAV; Herpetology – ARAV; Small mammal – AEMV; Zoo and wildlife – ECZM). The scientific committees will use a blind review system to evaluate the scientific quality of all submissions and a process will be in place to ensure that authors/co-authors are excluded from evaluation of their own papers. Abstracts will be scored based on originality, relevance to the field, methodology, interest to clinician/researcher and overall quality. Based on the blind reviews, the scientific committee chairs create the scientific program based on our framework.
For the 12-minute scientific presentation submissions, the submitter can ask for their presentation to be assessed for suitability as a poster presentation if it is rejected as an oral presentation. If the paper is not accepted as a presentation, but is accepted as a poster, they will be expected to deliver one. If the paper is rejected, it may still be rejected as a poster as well. If a submitter does not agree to change the abstract type to a poster and the original paper is rejected, there is no option to re-submit it as a poster at that point.
Please note that for practical lab, master class or scientific poster submissions the proposal will either be accepted as part of the programme or rejected.

Notification:

Corresponding authors will be notified about the result of the review process by November 30th, 2020.

Registration:

Please note that the presenting author of each accepted abstract has to complete his/her early bird registration before the schedule is finalized. Presenters will receive a reduction in registration fees.
The preliminary program schedule will be finalized following the early bird registration deadline.

Proceedings:

Authors of accepted abstracts will then be expected to submit summary style manuscripts or full papers by February 28th, 2021. Instructions for manuscripts will be sent to corresponding authors of the accepted abstracts after registration of the presenter is completed.

  • Scientific presentations: Authors have the option to submit their manuscript for publication in the conference proceedings. This can be submitted either as the original 250 word abstract proposal (e.g. for further publications purposes) or a longer, full abstract including references or full manuscript (limited to 4 pages long, not containing any figures).
  • Scientific posters: Only the titles of the posters will be listed in the proceedings and instructions will be given to authors of posters during this phase, depending on whether traditional or e-posters will be used at the conference.
  • Practical labs / Master classes: If successful, the scientific committee will send further information on the practical details. They will also ask authors to produce a summary (max 500 words) for inclusion in the proceedings. Authors will also be expected to produce comprehensive notes to give to those who pay to attend the practical lab / master class at the conference. These may include figures and tables but no colour, and will be limited to 4 pages.

Important Dates

Call for Abstracts: 2 June 2020
Registration Open: September 2020
Abstract Deadline: 15 October 2020