Important Dates

Call for Abstracts: 2 June 2020
Abstract Deadline: 30 July 2021
Registration Open: 1 September 2021
Abstract Notification: 30 September 2021
Manuscript Deadline: 31 January 2022

Travel Information


Hungary is part of the Schengen Area of 26 European countries. For non-Schengen EU, USA and Canadian citizens a valid passport is sufficient to enter Hungary. Citizens of other countries should check whether visa is needed for them when entering Hungary (for more information please visit the home page of the Hungarian Consular Service ( On request, the Congress Secretariat will issue invitation letters for visa applications. Please apply in due time for a visa if necessary and note that visa application takes 30-60 days and personal procedure is necessary. Download visa application guide in PDF format.

Invitation letter

Please contact for invitation letter.

Travel by Plane

Budapest has direct flight connections with every capital of Europe and other major cities and hubs in Europe and world-wide. Most major Airlines are also presented in Budapest. Any point in the world can be reached to and from Budapest. Liszt Ferenc International Airport (former Ferihegy Airport) has two terminals roughly 28 kilometers from the city. Since 2004 several low cost airlines have been running their flights between Budapest and the large European cities (Ryanair, Wizzair, Germanwings, EasyJet, Air Baltic, Air Lingus, Norwegian, Air Berlin, Jet2, Transavia, TUI Fly, etc).

Travel by Train

Budapest is connected to the European railway system. There are direct railway links between Budapest and 13 capital cities of Europe and 47 international scheduled trains arrive daily in Budapest. Many international trains have dining and sleeping cars or couchettes. Most international express trains arrive and depart from the Eastern (Keleti) Railway Station.

Travel by Coach

Volánbusz Rt., being a member of Eurolines, operates scheduled services to several European countries.

FlixBus, a unique combination of tech startup, e-commerce platform and sustainable transportation company, allows travelers to experience the world, no matter their budget.

Public Transportation

Budapest’s public transportation systems are operated by the Centre for Budapest Transport (BKK). The service includes buses, trolleybuses, trams, underground trains (Metro) and above-ground suburban trains (HÉV). Buses, trams and trolleybuses run daily from 4:30 a.m. until 11:00 p.m.
Three of the four recent Metro lines interconnect at Deák tér Station, two interconnects at Keleti pályaudvar (Eastern Railway Station). Service frequencies range from 15 minutes late in the evening to every two minutes at peak times. Tickets or passes must be bought before boarding. They are available at BKK Customer Service Points, tickets offices at Metro stations, from the driver onboard the bus, but best option is to use the vending machines throughout the city.
Please note that front-door boarding only policy is in place on some of the bus lines (including 100E from the airport to the city). Additionally, you can try the MOL Bubi public bike-sharing scheme as a new mode of public transport in Budapest, which consists of 76 docking stations and 1,100 bicycles.
Budapest’s excellent night bus system has just been upgraded to 40 lines.
Please note that to make sure that everyone has a ticket, the transport company has hired uniformed security guards who check for tickets on board.
For detailed information on public transportation fares and timetables please visit
For smartphones official BKK INFO and BKK FUTÁR apps are available at Google Play and iTunes.


The climate of Budapest is continental. In March usually nice spring weather can be expected, with increasing temperatures throughout the month. Expect to have pleasant days as temperatures go up rapidly with an increase in daylight hours of 9 per day. Daytime temperatures are between 7°C (44.6°F) and 14°C (57.2°F), while nights can drop to a freezing -1°C (30.2°F). Expect to have pleasant days as temperatures go up rapidly with an increase in daylight hours of 9 per day. Daytime temperatures are between 7°C (44.6°F) and 14°C (57.2°F), while nights can drop to a freezing -1°C (30.2°F).
Bring comfortable walking shoes and clothing that is appropriate for both cool nights and warmer days. In preparation for the occasional rainy day, a light trench coat or rain poncho is a must-pack, as is an umbrella.


The registration fees do not include provision for the insurance of participants against personal accidents, illness, cancellation, theft, property loss or damage. Participants are advised to take adequate personal travel insurance.


The Hungarian currency is the forint (Ft and HUF). If you want to exchange your currency to forint, always do so at an official exchange office. Never exchange money on the streets with random strangers, since this is prohibited by law. The exchange rates applied in Budapest banks, official exchange offices and hotels may vary. Average exchange rate: 1 Euro = 360 HUF in November 2020. Money withdrawal from ATMs is mostly in forint, but in the city centre there are multiple non-bank ATMs, where euro withdrawal is available, too.

Cash payments that don’t end in 5 or 0 will be rounded to the closest 5 or 0, e.g. for HUF 152 you pay HUF 150 and for HUF 158 you pay HUF 160. All prices in shops are gross prices including VAT.

Credit Cards

In general, VISA, EC/MC and American Express credit cards are accepted in most restaurants, cafes, shops and petrol stations, please check the emblem at the entrance.

Stores and Shopping

The opening hours of Budapest stores are generally 10:00-18:00 on weekdays and 10:00-13:00 on Saturday. The big shopping centres are open from 10:00-20:00 from Monday to Saturday and from 10.00-18.00 on Sunday.


Budapest’s pharmacies (“gyógyszertár” in Hungarian) are well stocked and can provide medicaments for most common ailments. Each of the 23 districts has an all-night pharmacy open every day, a sign on the door of any pharmacy will help you locate the closest one.


The voltage in Hungary is AC 230 V / 50 Hz. Electrical plugs are „Type F” (for European standard 2 pin sockets).

Recommended Taxi Company

To reach the Hotels or the Conference Venue and to avoid any inconvenience, please use the official ICARE2021 taxi company: City Taxi: +36 1 211 1111,, pre-orders by email: Credit card payment is available in every car of City Taxi.
Please note, that all licensed Budapest taxi companies have yellow cars and has uniform fares for all companies, placed clearly visible on the screens. You should be advised that taking the offers of non-contracted taxi companies and individuals offering their services inside the airport terminal building may pose risks.


If you drive a personal or rented car, always try to park at a guarded parking lot and do not leave any valuables in the car. Please note, that Budapest is divided into paying parking areas, with one parking meter in each street. The maximum parking time duration and tariffs may vary between different parking zones. For detailed information on parking, please visit this site:

Time Zone

Central European Time (CET): UTC+01:00

ICE (In Case of Emergency)

Emergency hotline: 112
Once you have dialled the number, the dispatcher connects you to the corresponding service (ambulance, police, fire dept.).
Only emergency first-aid assistance is free – foreign tourists must pay for all other types of medical care and medicines. Costs will vary greatly between doctors working at publicly run clinics and those working privately.

If you need further assistance do not hesitate to call the Conference Office hotline +36706086806.

Important Dates

Call for Abstracts: 2 June 2020
Abstract Deadline: 30 July 2021
Registration Open: 1 September 2021
Abstract Notification: 30 September 2021
Manuscript Deadline: 31 January 2022